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I enable notifications for Overdue, Flagged, and Due Soon tasks-but am also quite selective about which tasks are flagged or have a due date. On my Mac, for example, I only have Dock icon badge notifications, relying on my iPhone and Apple Watch (but not my iPad) for due task reminders.Īs always, remember that untended notifications grow like weeds and can take a toll on your productivity. That makes it easy to customize notifications the way you want. You can also have OmniFocus add due tasks to your calendar if you'd like your notifications there. It can notify you about overdue, due soon, or flagged tasks-and which ones you want to be shown as notifications and icon badges. There are two main ways OmniFocus can notify you: With a normal notification, and with a number on its app icon.
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It includes detailed notification options on both Mac and iOS, so you can get notified about exactly what you want. OmniFocus can remind you when tasks are due-and much more. Alternatively, want to handle your own OmniFocus syncing? You could sync to your own WebDAV server instead-here's a guide to set up your own sync server. If you only want to use OmniFocus on one device, you could not sync it if you'd like. One more thing: on iOS, select the Push option in Settings, and turn it on to make sure your tasks sync in the background automatically. Then open your OmniFocus Preferences (press CMD +, on your Mac, or tap the gear icon on iOS), select Synchronization, then choose Omni Sync Server and enter your account details.
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Just go to and create a free Omni Sync Server account. It's a free service to sync your OmniFocus account, and it lets you add new tasks via email (more on that later). The best way is with the Omni Sync Server. The first time you open OmniFocus, you'll need to decide how you want to back up and sync your tasks. Omni Sync Server keeps your tasks in sync across your Apple devices
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And in addition to the projects and lists you'll find in most to-do list apps, it also has tools to review your projects and organize them in ways that fit your work style.Īll you'll need is its apps (starting at $39.99 each for Mac and iOS), a free Omni Sync Server account to sync the apps between your devices, and some time to organize your tasks. OmniFocus's Mac and iOS apps-along with integrations and email support-let you quickly add tasks from anywhere.
That's what makes an app handy-especially one like OmniFocus that's designed around GTD. What you do need is a quick way to capture ideas and tasks whenever you think of them, along with tools to organize those tasks and review them regularly. It could work just as well with a paper notebook or the Reminders app that came with your computer or phone.
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You can take it further-there's a full book on GTD, after all-but those basic steps will help you quit forgetting tasks and start getting more done. You'll write tasks down, organize and review them, then actually complete tasks instead of spending all your time trying to remember them.
Reflect on your work, reviewing your projects to make sure the tasks are still relevant and to make sure you didn't forget anything. Organize your tasks, pulling similar tasks together to complete at once or grouping project tasks into a workflow so you do each step in order. Decide if they're really important-and if so, what action needs to be taken to complete them. For that, GTD is a 5-step process:Ĭapture everything that needs to be done by writing down your tasks, ideas, projects, and more.Ĭlarify your ideas. You'll then need a system to come back and revisit those tasks-and actually get those things done. Instead of remembering everything that needs to be done, write each task and idea down to clear out your mind. "Your mind is for having ideas, not holding them," says author David Allen in his book Getting Things Done. That's the core problem the Getting Things Done or GTD methodology tries to solve. When you're trying to remember the things you need to do, the ideas you just came up with, your long-term goals, and the stuff you need to pick up at the store this evening, odds are you'll forget something. Your brain can only remember so many things at once. It's easy to forget things we need to do-too easy, in fact. Your mind is for having ideas, not holding them.
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